Planning a family reunion is no small feat. It takes a great deal of planning and preparation to ensure that the big event goes off without a hitch and will create lasting memories for the whole family.
The success of a family reunion lies in effective communication, careful planning, and considering the preferences and needs of all family members. By following these tips, you can create a memorable and enjoyable experience for everyone involved.
Here are the top 10 tips to help you plan your next family reunion.
- Start Planning Early – Begin planning your family reunion well in advance to allow enough time for coordination, reservations, and communication with family members. Early planning ensures that everyone has enough time to mark their calendars and make necessary arrangements to attend.
- Form a Planning Committee – Create a small group of family members who are willing to assist with the planning process. Assign specific tasks to committee members to distribute the workload and ensure that all aspects of the reunion are covered.
- Establish a Budget – Set a budget for the reunion, considering expenses such as accommodations, meals, activities, and any additional costs. Determine whether you will ask family members to contribute or if the costs will be the responsibility of the attendees.
- Choose a Suitable Date and Location – Select a date that works best for most family members and choose a location that is easily accessible for everyone. Consider factors such as travel distances, availability and affordability of accommodations, and the suitability of the venue for various activities
- Keep All Contact Information – Create a comprehensive contact list of family members, including email addresses, phone numbers, and social media profiles. Regularly communicate updates and important information about the reunion to ensure everyone is kept informed. Websites such as MyEvents.com are very handy tools to help you organize your family reunion and communicate with all family members.
- Plan Activities for All Ages – Include a variety of activities and events that cater to different age groups and interests within your family. Consider outdoor games, group outings, crafts, sports, and entertainment options that will engage and entertain family members of all ages and make your family reunion a memorable one.
- Arrange for Accommodations – Research and recommend accommodations that can comfortably accommodate all attending family members. Consider options like short-term vacation rentals, motels, hotels, inns, or campsites, depending on the preferences and size of your family.
- Coordinate Meals and Dietary Restrictions – Plan meals and snacks that accommodate various dietary preferences and restrictions within your family. Coordinate meal options with the venue operator or caterer and consider asking attendees to provide input or contribute to potluck-style meals.
- Capture the Memories – Arrange for a designated photographer or create opportunities for family members to capture memories throughout the reunion. Consider setting up a photo booth, creating a shared photo album, or hiring a professional photographer to document the event.
- Communicate and Stay Well Organized – Maintain regular communication with family members leading up to the reunion. Utilize email, social media, or dedicated event management platforms such as MyEvents.com to share updates, itineraries, and important information. Keep all planning documents and details organized in a central location for easy reference.
Five Reasons Why Prince Edward County is the Perfect Location for Your Best Family Reunion Ever
- Rural Charm and Natural Beauty – Prince Edward County is known for its country charm and natural beauty. From the sandy beaches of Sandbanks Provincial Park to its agricultural landscape, The County provides a stunning backdrop for your family reunion.
- Wineries and Culinary Offerings – The region is renowned for its internationally acclaimed vineyards and wineries. A family reunion in Prince Edward County allows you to indulge in wine tastings and guided tours. The County is also home to excellent restaurants, local farmers’ markets, and artisanal food producers, ensuring a delightful culinary experience for your family.
- Cultural and Historical Attractions – Prince Edward County is rich in history and culture. The area features heritage sites, art galleries, museums, and historic buildings. You can explore the fascinating history of PEC through visits to sites such as the Macaulay Heritage Park, Wellington Heritage Museum, or the County Museums. These attractions provide educational and entertaining experiences for family members of all ages.
- Outdoor Activities – If your family enjoys outdoor activities, Prince Edward County won’t disappoint. Besides the sandy beaches, there are opportunities for boating, fishing, cycling, hiking, and birdwatching. The County is also dotted with scenic trails, conservation areas, and parks, offering many different recreational options to keep the whole family happy.
- Welcoming Towns and a Vibrant Community – Prince Edward County is known for its friendly and welcoming atmosphere. The three main towns of Picton, Wellington, and Bloomfield offer a unique blend of small-town charm, local shops, art galleries, and vibrant cultural events. The County’s warm hospitality and sense of community create an inviting atmosphere, ensuring that your family reunion will be a memorable and enjoyable experience.
Three Great Accommodations Options in The County
West Lake Cottages
West Lake Cottages is your perfect retreat nestled in the heart of Prince Edward County. Situated on the shores of West Lake, West Lake Cottages can accommodate 48 guests and offers a serene and idyllic setting for your next family reunion. With stunning lake views, private decks, and access to a range of outdoor activities, including swimming in the lake, fishing, and kayaking, you’ll have endless opportunities to reconnect with nature and create cherished memories. Immerse yourself in the tranquility of Prince Edward County at West Lake Cottages, where warm hospitality and an unforgettable experience await you.
Shorehill Cottages, PEC
Shorehill Cottages on the Water is a charming little lakeside retreat that can accommodate 14 guests. Nestled along the picturesque shoreline, these cottages offer a serene and relaxing atmosphere for your stay. These cozy and well-equipped cottages provide all the comforts of home. Wake up to the sound of gentle waves, enjoy breathtaking sunsets from your private deck, and indulge in a variety of outdoor activities, including swimming, fishing, and boating.
Conveniently located near local wineries, gourmet restaurants, and cultural attractions, Shorehill Cottages is the perfect destination to immerse yourself in the beauty and culture of Prince Edward County.
Central Wellington – East Street and Lakeview Avenue, Wellington, ON
Another option would be for family members to rent smaller private short-term vacation properties in the same immediate area. Sandbanks Vacations has a collection of rental properties that are in the centre of Wellington withing steps of the Drake Devonshire Inn. In total, these five rentals can accommodate 22 family members. All properties are within a two-minute walk from each other.
21 East, located on East Street at Lakeview Ave, backs onto Wellington Park 4 guests
Corner Haven Main & Suite, located at the corner of East St. & Lakeview Ave. 6 guests
Sakura Cottage, located on Lakeview Ave., Lake Ontario waterfront 6 guests
Wellington Lake House, located next to Sakura Cottage, Lake Ontario waterfront 6 guests
From these cute little cottages in the centre of Wellington, you are steps away from some great local dining and a short drive to the Hillier Wine Region.
Why Not Add a Guided Wine Tour? The Family Will Love It
Family reunions are a great opportunity for the whole family to come together, reconnect, and strengthen the bonds that tie them. They allow for the exchange of stories, laughter, and support, fostering a sense of identity, continuity, and unity that transcends time.
We hope that your next family reunion is the best one ever and that it will create lasting memories for all.